Privacy Policy

Website

On our website, we do not collect information that could be used to identify individuals. The information collected by Google Analytics is used only for analytics and visitor statistics.

Cookies

Our website uses cookies. A cookie is a small text file that the browser stores on the visitor’s device. Cookies are used for storing the visitor’s data when he/she switches from a web service page to another, for example. Cookies do not harm the visitor’s device or files. A cookie can be stored on the device persistently or it can be deleted after the service has been used.

Cookies can be used for collecting the following data, for example:

  • visitor’s IP address
  • time
  • browser type
  • operating system
  • screen resolution
  • from where the visitor came to the website (search engine, direct link, etc.)
  • previous visits to the website
  • pages used

Website’s own cookies

The website’s own cookies can be used for storing visitor-related data and settings intended for the use of the website, such as username, service login information, language or region preference. The data is used for implementing and customizing the functionality of the website and retaining the visitor’s preferences. These cookies can be essential to the functionality and use of the website. Cookies do not store data that would be used for marketing or tracking the visitors in other services or websites.

Third party cookies

We use services provided by third parties to collect website visitor statistics and analyze the data. Our purpose is to develop the quality and content of our website in a user-driven way. To implement visitor tracking and analytics, the services can store their own cookies, as well as utilize and combine data stored by the service from the same visitor on different website.

We ensure that the cloud or other web services we use outside the EU or European Economic Area operate in compliance with the Personal Data Act.

Further information on the operation, collected data, cookie usage, and data privacy of each service provider is available on the website of each service provider.

Services used on the website

We also use external services on the website to track marketing and improve our service to our customers, for example. Short descriptions of the external services we use are listed below. We recommend that you also see the services’ own data privacy practices.

Google Analytics

Google Analytics is Google’s tracking tool which collects such data as how many visitors a website has at specific times and from where the visitors come to the website. We use Analytics to track marketing and the behavior of target groups.

Further information: Google Privacy Policy and Google Analytics data privacy and security

Controlling cookies

You can delete existing cookies and prevent the use of cookies in browser settings. Instructions are available at aboutcookies.org. However, disabling cookies may prevent the proper functionality of the website.

You can use the Your Online Choices service to control how your data is collected and used in several different services.


Newsletter

Updated 28.5.2018

UKI Arkkitehdit Newsletter Privacy Statement
Puusepänkatu 6, 90130 Oulu
info@ukiark.fi

We collect personal information to deliver our marketing newsletter. The legal basis for handling personal data is consent. Providing personal information is a prerequisite for subscribing to a newsletter. In other words, you cannot subscribe to a newsletter if you do not provide your personal information (Name and Email Address).

We use MailChimp to send our newsletter and the email register is stored in their service. You can read more about MailChimp’s privacy policies from here: https://mailchimp.com/legal/privacy/

We do not make profiling or automated decisions about you.

Your personal information will be hosted by:

  • our company and its newsletter employees
  • an IT company that maintains our newsletter

We keep your personal information:

  • in the databases of our service company as long as our newsletter is active

You have the following rights:

  • the right to inspect your personal data – the right to correct the information
  • the right to limit processing (for example, you may refuse to receive our newsletter)
  • the right to cancel consent (for example, cancel your subscription to our newsletter)
  • the right to appeal to the supervisory authority

Recruitment

Personal Data Act (523/1999) 10 §

Registrar

UKI Arkkitehdit Oy, Puusepänkatu 6, 90130 Oulu

Contact person in registrer-related issues

Hanna Säikkälä, 050 3104 889, hanna.saikkala@ukiark.fi

Register name

UKI Arkkitehdit Recruitment register

Purpose of register

The registrar collects personal information about jobseekers who submitted an application. The application may pertain to a specific task or open application. Personal information can be collected through the UKI Arkkitehdit web-based recruitment form and interviews. The recruitment form and the personal register are in the HR system of service provider Sympa. Sympa, a service provider, is a personal data handler. Sympa handles personal data only to provide the Sympa HR service solution. Sympa is responsible to the UKI Architects and directly to the authorities.

UKI Arkkitehdit do not make profiling.

Data content of the register

The Register generally holds the following types of personal data about jobseekers to UKI Arkkitehdit:

  • Contact information: first name, last name, email address, phone number, address
  • Education information
  • Information on past jobs and the applicant’s wishes for the job (including salary request)
  • Vocational qualifications
  • Other information provided by the applicant, such as a photograph
  • Referee contact details and any information they may provide
  • Documents, such as application, CV, portfolio and work and study certificates
  • Other information and notes provided in connection with the application process.

Regular data sources

Personal data is usually collected from the registered user. We can also outsource the processing of personal data to our partners and selected service providers. Our personal data collectors and service providers are committed to handling personal data as required by the Privacy Policy and to ensuring their secure processing.

Regular disclosure of data and data transfer outside the EU or European Economic Area

Data can be transferred outside the EU or the European Economic Area in compliance with the Personal Data Act.

Principles of register security

The register data is stored in databases which are protected by firewalls, passwords, and other technical means. Printouts containing data of registered persons are stored in locked premises beyond reach of unauthorized access.

Data storage period

The jobseeker can determine with the recruitment form how long he/she wants the application data to be available: the options are 1, 3 or 6 months. Outdated or unnecessary personal data will not be retained.
The right of inspection of personal data, right of repair, removal from the register and other rights related to the processing of personal data
The registered person has the right to inspect, correct or request the deletion of personal data from the personal register. Requests should be made in writing to the registry contact person. The registered person must prove his/her identity.

Changes to the Privacy Statement

We may make updates to this Privacy Statement as our operation or our privacy policies change. Updates can also result from changes in legislation. These changes will take effect once we have released the updated Privacy Statement.